 With NetSpot Accountant, organizations can track basic output-related costs and device utilization, thereby allowing them to gain better control of these costs and, when applicable, charge them back to the appropriate divisions or clients. By assigning costs to the printing, copying and faxing functions, users will not only be able to see who is using the devices (and how much, when, and for what functions), but also easily quantify that usage. The activities can be tracked in a number of ways including by device, paper size, paper type, individual user, or department.
NetSpot Accountant ships standard as server software capable of running on all versions of Windows NT and Windows 2000, or Windows XP Professional operating systems. The web-based software allows users to access relevant reporting and configuration operations all through a standard web browser.
Track by Paper Type - NetSpot Accountant allows users to track by paper type and size, allocating specific costs for each, thereby assuring that costs are accurately captured in relation to specific paper cost.
Track by Individual, Group or Department - NetSpot Accountant allows users to determine how they wish to segment their users, thus understanding who - individually or by department - within the organization is actually driving device utilization.
Single or Double-sided Output - NetSpot Accountant has the ability to track by the actual number of pages whether printed on one or both sides of the sheet of paper.
Billing Codes - A must for professional services, NetSpot Accountant includes a billing code function, enabling end-users to assign specific output costs to a particular billable account. Using this function, law firms and other organizations can easily assign document costs to internal and external clients.
Restricting Device Access - Another beneficial feature of NetSpot Accountant is its ability to restrict access to devices. Using this feature, administrators can preset output limits for individuals, groups or departments, ensuring that devices are effectively utilized and not abused.
Output Restriction - Set printing or copying limits to prevent users from printing or copying more than the amount specified and notify the user via a customized pop-up message or email if the usage threshold has been reached. Color print restriction prevents abusive, costly printing on color printers while allowing Black & White printing to continue. This capability eliminates the headache of administrators trying to effectively monitor and prevent color printing abuse. The software's latest enhancement also restricts printouts by specific filename.
Web-Based Management - Using a standard web browser, users can track and manage hardcopy device output from one central location, easily reducing the need to manually go from copier to copier taking readings.
With Remote UI, features and functions of the imageRUNNER 3320i are controlled and accessed right from a user's desktop.
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